Warehouses
A Warehouse is a physical (or logical) location where you store stock. Every stock movement specifies a source warehouse and/or target warehouse.
When you need multiple warehouses
| Scenario | Suggested setup |
|---|---|
| One physical building | One warehouse (default) |
| Multiple physical locations | One warehouse per location |
| Same building, different sections (Raw Material, Finished, Quarantine) | One warehouse per section |
| Mobile / van stock | A warehouse per vehicle |
| Customer consignment stock | A warehouse per customer (or one "Customer Consignment" parent with child per customer) |
Add a new warehouse
Warehouse → New:
| Field | What |
|---|---|
| Warehouse Name | What you'll call it |
| Company | Which company owns this stock |
| Parent Warehouse | For grouping — e.g. "Amsterdam" → "Amsterdam-Receiving", "Amsterdam-Finished" |
| Warehouse Type | Transit / Stock Adjustment / etc. (most are just plain stock warehouses) |
| Account | Each warehouse links to a balance-sheet stock account |
Group warehouses
A Group Warehouse doesn't hold stock itself — it summarises its children. Useful for "show me all of Amsterdam" without specifying each section.
Default warehouses
Set defaults on:
- Company → Default Inventory Account (the parent stock account)
- Item Group → Default Warehouse (where items of this group land by default)
- User — many users default their stock entries to "their" warehouse
Stock balances
The Stock Balance Report shows quantities and values by item and warehouse. Filter by warehouse to see what's in a specific location.
Transferring between warehouses
For internal moves, create a Stock Entry with Stock Entry Type = "Material Transfer". See Stock Entries.
Closing or merging warehouses
If you stop using a warehouse, set it as Disabled. ERPNext won't allow it as a target on new transactions but keeps the history.
To merge two warehouses, do a Material Transfer of everything from old to new, then disable the old one.
Common situations
- Stock in two countries — separate Warehouses (and probably separate Companies) — different tax handling
- Pickup vs delivery van — keep "Pickup" warehouse and one per delivery van; transfer stock to the van when loading, deduct on delivery
- Damaged or returned items — a "Quarantine" warehouse where suspect stock sits until inspected