Purchase Receipts

Purchase Receipts

A Purchase Receipt records that goods physically arrived from a supplier. It increases your stock and is the precursor to receiving the supplier's invoice.

When you need one

• You buy physical goods
• You want to confirm what was actually delivered vs ordered (partial deliveries, damaged items)
• You bill on receipt (you create the Purchase Invoice from the Receipt)

For service purchases or where you trust the supplier's invoice as both delivery and bill confirmation, you can skip Receipts and go straight to Purchase Invoice.

From a Purchase Order

Standard flow: open the Purchase Order → Create → Purchase Receipt. Lines copy with ordered quantities; adjust to what was actually received (partial deliveries are normal), submit.

What happens on submit

• Stock increases in the receiving warehouse (a Stock Ledger Entry is created)
• The Purchase Order's Received Percentage updates
• The Purchase Receipt becomes part of the supplier's history

Receiving partial / different quantities

Got 80 units of an ordered 100? Or 105 (over-delivery)? Edit the quantities on the Receipt before submitting. The remaining open quantity stays on the PO for the next Receipt.

For over-deliveries, you may need to extend your Item → Over Receipt Allowance setting to permit receiving more than ordered.

Quality check

If you've configured Quality Inspection on the item, ERPNext requires a passed inspection before you can submit the Receipt. Useful for raw materials, regulated goods, or first-time suppliers.

Returning goods to the supplier

The supplier sent the wrong item / quality fail / over-delivery? Make a Purchase Receipt with Is Return = Yes. Quantities should be negative. On submit, stock goes back out.

Billing from a Purchase Receipt

Once the supplier sends their invoice, open the Receipt → Create → Purchase Invoice. The invoice picks up the received quantities — review against the actual invoice, adjust rates if they differ from the PO, submit.

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