Accounts Settings
Accounts Settings holds the global rules for how ERPNext posts to your books.
Where to find it
Accounts Settings in the Awesome Bar. Single-record settings page.
Key fields
| Field | What it does |
|---|---|
| Frozen Accounts Modifier | The role allowed to post to frozen accounts (typically System Manager) |
| Acc Frozen Upto | Date — no postings allowed before this date except by the modifier role |
| Period Closing Voucher Restrict | If Yes, blocks new postings in closed fiscal periods |
| Allow Stale Exchange Rates | If Yes, accept exchange rates older than the threshold; if No, force a refresh |
| Allow Stale Days | Number of days an exchange rate stays "fresh" |
| Maintain Same Rate Throughout Sales Cycle | Sales-side rate enforcement |
| Determine Address Tax Category From | Customer's billing or shipping address for tax routing |
| Add Image as PDF Watermark on Print | If Yes, watermark images on Print Formats |
| Make Accounting Entry For Every Stock Movement | If Yes, every stock movement creates a GL entry too (slows things down — use only if you need real-time stock-account valuation) |
| Round-Off Account | Where rounding differences land |
| Cash Flow Account | The base account for Cash Flow reports |
When to change these
| Situation | Setting |
|---|---|
| Freezing prior years after audit | Acc Frozen Upto = last day of prior year, Frozen Accounts Modifier = System Manager |
| Avoid posting in closed periods | Period Closing Voucher Restrict = Yes |
| Stable currency, weekly exchange rate refresh | Allow Stale Exchange Rates = Yes, Allow Stale Days = 7 |
| Frequent exchange rate changes (volatile FX) | Allow Stale Exchange Rates = No |
Default accounts
Accounts Settings also pins default accounts for cross-cutting concerns:
- Round-Off Account for cent-level rounding
- Write-Off Account for bad debt
- Exchange Gain/Loss Account for FX differences
- Unrealized Exchange Gain/Loss Account for revaluations
These should point to existing accounts in your Chart of Accounts.
Related
- Payment Terms — defaults and templates
- Tax Templates — VAT and other tax rules
Last updated 3 days ago
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