Company Details
The Company record holds your business's identity inside ERPNext — name, legal details, tax IDs, branding. Most of it is filled during the Setup Wizard; this page is about what's there and when to update it.
Where to find it
Company → [your company name] opens the record.
Key fields
| Field | What |
|---|---|
| Company Name | Legal name — appears on invoices, contracts |
| Abbr | 2-4 character abbreviation — used in document naming (e.g., "PRILK-INV-0001") |
| Country | Drives default tax setup |
| Default Currency | Your reporting currency (EUR for NL businesses) |
| Tax ID (BTW) | Your BTW number — on invoices |
| KvK Number | Chamber of Commerce number — required on Dutch invoices |
| Default email for outbound communications | |
| Phone, Fax, Website | Appears on Letter Heads and invoices |
Address
The Company has one or more Addresses — set the Primary Billing Address used on all outbound invoices. If you have multiple establishments, add each as an Address.
Default accounts
The Setup Wizard configures these from the chart of accounts:
| Setting | Account it points to |
|---|---|
| Default Cash Account | Your main cash account |
| Default Receivable Account | Debiteuren |
| Default Payable Account | Crediteuren |
| Default Income Account | Sales |
| Default Expense Account | Operating Expenses (catch-all) |
| Default Stock Account | Stock In Hand |
| Round-Off Account | For rounding differences in invoices |
You can change these later if you restructure your chart of accounts.
Multiple companies
For group structures, holding companies, or separate legal entities, create additional Company records via Company → New. Each company has:
- Its own books (Chart of Accounts, GL Entries)
- Its own users with company-scoped permissions
- Its own letter head and branding
Inter-company transactions (selling between your own companies) are handled by enabling Inter-Company Account on each Company.
Updating after creation
Most fields are safe to update mid-year:
- Name, address, contact info, banking details — change freely
- Tax IDs — update on change (e.g., BTW number rotation)
- Default accounts — change with care, may affect future postings
- Country / Currency — generally don't change after data exists
Logo and branding
Upload your Default Letter Head which appears on every invoice, quotation, and report PDF. To use different letterheads for different document types or languages, create additional Letter Head records and assign them per Print Format.
Disabling a company
If you stop operating an entity, set Disabled = Yes. Existing records stay; no new transactions allowed.
Cost Centers
A Company can be structured into Cost Centers — departments, projects, branches. Set a default Cost Center on the Company; per-transaction overrides cascade down for granular reporting. See your accountant if you want departmental P&Ls.