Suppliers

Suppliers are the parties you buy from. Adding them is the first step before any purchasing transaction.

Add a new supplier

Supplier → New:

Field	What to enter
Supplier Name	Name as you want it on purchase orders / invoices
Supplier Type	Company or Individual
Supplier Group	Category (Raw Material, Services, Local, Foreign, …)
Country	Drives default tax handling for EU / non-EU
Default Currency	EUR for local; other for foreign

Useful extras

Tax ID — their BTW number (validates against EU VIES for EU suppliers)
Electronic Address — needed to receive PEPPOL invoices from them
Default Payment Terms — "30 days net" or whatever you've agreed
Block Supplier — temporary stop on new orders without deleting the record
Hold Type — All / Invoices / Payments depending on the issue

Adding contacts and addresses

Same as Customer — scroll to Contacts / Addresses, click +, fill in. Mark one Primary per type. Purchase Orders email goes to the Primary Contact.

Bank details

To pay a supplier electronically, add their bank details:

Bank Account → New, party type = Supplier
IBAN + BIC + account holder name
Marks one as Default for automatic SEPA payments

Importing many suppliers

For migration: Data Import → New → Document Type: Supplier → upload spreadsheet.

Supplier scorecard

ERPNext can track each supplier's reliability — on-time delivery, quality issues, price competitiveness. Useful for procurement teams managing many suppliers. Configure via Supplier Scorecard.

Common situations

One supplier with multiple branches — create one Supplier with multiple Addresses, or one Supplier per branch with a shared Tax ID
Supplier is also a Customer — make two records (one Supplier, one Customer); link via Contact if needed
Foreign supplier in non-EUR currency — set Default Currency on the Supplier; invoices and payments use that, exchange rate applied at posting time